This guide explains how to check the number of filled openings for a specific job and how the system prevents over-hiring when a position's capacity is reached.

How to check the number of filled openings

1. From the Positions page, click on the title of the position you want to review (e.g., Financial Analyst).
   
2. On the position's overview page, find and click the information icon (i) located next to the job title at the top of the screen.
   
3. A pop-up window will appear displaying the position's details.
   
4. In this window, you will see a field labeled Openings Filled. This shows how many positions have been filled out of the total number of openings (for example, "2/2" means 2 out of 2 openings are filled).

What happens when all openings are filled

When you try to hire a candidate for a position that has no more open spots, the system will prevent you from over-hiring.

1. Go to the Leads tab of a position.
   
2. Select a candidate you wish to hire by checking the box next to their name.
   
3. Click the Advance Stage button.
   
4. From the dropdown menu, select Hired.
   
5. An error message will appear, stating "Could not advance candidate... All openings filled." This confirms that you have reached the maximum number of openings and prevents you from hiring more candidates than intended for that role.

How to set up the ‘hired’ stage restriction

1. Go to Admin Console> Talent Tracking> Position > Settings > Creation > Configuration
   
2. Scroll to the configuration Restrict Hired Count On Stage Advance.
   
3. Toggle this ON

By default, this restriction will be disabled to ensure flexibility in hiring.