Overview

For many organizations, especially in the public sector, hiring compliance is critical. You may be required to keep a job post active for a minimum number of days to ensure fair visibility, or limit how long a post stays up to prevent stale listings.

Automated Job Posting Compliance Rules help you stick to these policies automatically.

• For Admins: Set strict timelines for how long Internal and External jobs must (or can) be posted.
  
• For Recruiters: The system tracks how many days a job has been live and prevents you from moving candidates forward until your compliance requirements are met.

How to Set It Up

Read Configure Job Posting Duration Constraints.

How to Use It

1. Publishing a Job

When you are ready to post a job:

1. Navigate to the Position and click the three-dot menu. Or click on the View Job Distribution button on the Position Details card on the Overview tab and navigate to the Career Site card.
   
2. Select Manage Publish.
   
3. You will see the Internal and External publishing options.
   
   • Visual Tracking: The system displays exactly how many days the position has been published previously (e.g., "Published for 21 days").
     
   • Enforced Limits: If you try to type a duration that exceeds the Max Days set by your admin, the system will automatically correct it to the maximum allowed days.

2. Checking Posting Status

You can verify if a job has met its time requirements in two places:

• Manage Publish Modal: Shows the cumulative days published.
  
• Position Overview: The "Job Details" card on the right side of the position page displays exactly how many days the role has been Published Internally or Published Externally.

3. Advancing Candidates (The Compliance Check)

This feature enforces a strict workflow to ensure compliance. You cannot advance a candidate (e.g., move them to Interview or Offer) unless two conditions are met:

1. The Minimum Days have passed: The job must have been visible to candidates for the "Min Days" configured by your admin.
   
2. The Job is Unpublished: You must take the job down before making hiring decisions.

If you try to move a candidate while the job is still live, or before the time is up: You will see a "Blocked" error message stating:

"Cannot advance stage. The position must be unpublished and must have been posted for at least the minimum required duration."

Summary of Workflow

To successfully hire without getting blocked errors:

1. Publish the job.
   
2. Wait for the Minimum Days to pass.
   
3. Unpublish the job (via the Manage Publish menu).
   
4. Advance your candidates through the pipeline.