Purpose

Use this article to run a basic hiring flow in Standalone AI Interviewer (AII): create a position, add candidates, and schedule AI interviews.

Audience

Recruiters, Hiring Managers, and Talent Acquisition teams using Standalone AII

Before you begin

• Your Standalone AII environment should be provisioned and accessible.
• At least one AI interviewer persona and feedback form should be configured by your admin. To know more about Standalone AII Settings, read Configure Standalone AI Interviewer.

Note: Currently, addition of notes and tags by recruiters is unavailable.

Step 1 – Sign in and open the Positions page

1. Sign in to your Standalone AII.
2. You land on the Positions home page, which prompts you to create a position.

Step 2 – Create a position

You can create a position from a publicly available job URL or from a job description.

1. On the Positions page, click Add Position.
   • Create new position: manually create a position
   • Connect ATS: sync positions from your existing ATS
2. Choose how you want to create the job:
   • Import from job URL: Paste a public job posting URL to pre-fill the title, location, and description.
   • Paste job description: Paste or type the full job description. You can also use the ‘Generate with AI’ option to create a job description. Click Enter prompt to share your requirements.
3. Review and edit key fields:
   • Title
   • Location
   • Job description
4. Click Create Position.
5. Next, select the AI interviews from the list of interview guides displayed based on the job description of your position. Click Save (or Skip for now if you’d like to add AI interviews later).

A new position is created and appears on the Positions page. The pipeline currently doesn’t have any candidates.

Manage position

Once you’ve created the position, you can modify it from the pipeline page.

1. Select the position you created.
2. Click Manage position on the top-right. This option groups all position-level actions in one place, so you can update the job, content, and hiring team without leaving the pipeline view.
   1. Add candidates: Opens the Add candidates flow for the current position. You can upload a CSV file, upload resumes, or add candidates manually; all candidates are added directly into this position’s pipeline.
   2. Edit job description: Opens the Job Description modal so you can update the position title, location, and job description text. Changes here keep the position in place but refresh what candidates and the AI interviewer see going forward.
   3. Upload position reference docs: Opens the Reference documents side panel for the position. From here, you can upload or manage role‑specific documents (for example, team overviews, benefits one‑pagers, or policy PDFs) that the AI interviewer can use as context when answering candidate questions.
   4. Configure interview guides: Opens the Configure AI interview guides side panel. You can attach, view, and (with the right permissions) create or edit interview guides for this position, including questions, competencies, and interview settings used when candidates are scheduled for AI interviews. To know more about guides, read Understand AI Interview Guides.
   5. Setup hiring team: Opens the Hiring team modal for the position. You can add or update the Hiring Manager, Recruiter, Interviewer Pool, Other Followers, and Department, so the right people see the position in their views and receive relevant notifications.

Step 3 – Add candidates to the position

You can add candidates directly into Standalone AII, even without an ATS.

1. From the Positions page, open the position you just created.
2. On the Applicants tab, click Add candidates.
3. Select one of the available options:
   • Upload resumes – Upload one or more resume files; Standalone AII creates candidate profiles from each file.
   • Upload CSV – Import candidates in bulk with a CSV file that includes at least name and email. Use the sample CSV template available.
   • Add manually – click Enter details and enter candidate details directly in the form (name, email, and other basic fields).
4. Confirm the list of candidates and select Save.

The candidates appear in the Applicants tab for that position. If your organization has integrated an ATS, positions and candidates may sync in automatically instead of being created manually.

Step 4 – Send AI interview invites

Once candidates are in the pipeline, you can invite them to an AI interview.

1. From the Applicants tab, select one or more candidates.
2. From the actions menu, click Interview with AI.
3. Confirm:
   • Reviewer: select the user who will review candidate’s interview feedback
   • Interview guide: select from available options, or click Create new
   • AI interview library: select from a central repository of market-validated interview guides. To know more, read Work with Interview Library and Guides.
4. Click Send Invite

For each selected candidate, Standalone AI Interviewer:

• Sends an email with a unique interview link (and optionally SMS/WhatsApp, if enabled).
• Moves the candidate to the AI Interview tab.

Step 5 – Review interviews and share results

1. Open the position pipeline and go to the AI Interview tab.
2. Check the Feedback column for a candidate.
3. Review the available details:
   • Transcript and recording of the interview.
   • Structured feedback form and any AI-generated scores (if scoring is enabled).
   • Flags or statuses such as incomplete interviews or proctoring alerts, depending on your setup.
4. Use this view to decide whether to advance, reject, or re-interview the candidate with a human interviewer.

If your organization uses ATS write-back with Standalone AII, summary feedback and documents can also be pushed back to the ATS for downstream workflows.