Purpose

This document outlines the process of generating a private posting link for a position and sharing it with selective candidates for hiring.

Audience

This document is intended for hiring managers, recruiters, and other personnel involved in the hiring process who need to share the job openings with a select group of candidates.

Overview

Private posting links for positions provide a way to share job openings with a limited audience of candidates and is not available in public search on PCS. This approach of keeping a job post private and sharing it only with select candidates is known as "exclusive" or "targeted" job posting. Recruiters can use this strategy when they're looking to hire for a specific position but want to focus on a smaller, more curated pool of candidates. This can be particularly useful for roles requiring specialized skills or for sensitive positions. By not making the job link searchable on the career website, recruiters can maintain better control over who sees the posting, ensuring it reaches only those individuals they believe are a strong fit for the position.

Here's why recruiters might want to use this approach:

1. Executive hiring: By limiting the visibility of the job post, recruiters can generate curiosity and interest among potential candidates. Just like exclusive product launches create buzz, an exclusive job posting can attract top talent who are intrigued by the idea of being part of a select group. This can create a sense of urgency among candidates to apply, even if they weren't actively looking.
2. Personalization: Sharing the job post selectively allows recruiters to tailor their communication and engagement with each candidate. This personal touch can enhance the candidate experience and make individuals feel valued and considered for a unique opportunity.
3. Efficiency: Instead of sifting through a large number of applications, recruiters can focus on a smaller, more relevant pool of candidates. This can lead to a more efficient hiring process, saving time and resources.
4. Employer branding: Executed well, an exclusive strategy can enhance the company's reputation as an employer of choice. It shows that the organization is strategic in its hiring and invests effort in finding the right fit for its teams.

Recruiter workflow

1. Access the position and enable the visibility setting:
   1. Navigate to the position.
   2. Go to Calibration > Advanced options.
   3. Scroll down and check mark the Candidate Position Visibility Settings. This marks the position as private and prevents it from showing up on PCS and external logged in PCS.
      
      Figure 1: Advanced Options
      

2. Generating the link:
   1. After marking the position as private, a unique url gets generated.
   2. To get the link, go to the menu drop down and select Private Posting Link.
      
      Figure 2: Private Posting Link
      

3. Copy and share:
   1. The Position URLs popup window opens. Eightfold append the utm_source private_post by default. Copy the URL. The copied link can be shared with the candidates through preferred communication methods. Note that the internal URL is only visible if logged-in PCS/TM is enabled.
      
      Figure 3: Position URLs
      

4. Recruiters can directly share the position link with individual candidates or use the Workflow Automation functionality to send automated emails to a group of candidates based on a configurable trigger. When candidates click on the link, they'll be directed to the PCS job page containing the details for that job.

5. Note: Once the position is marked private, there is a delay of 10 mins before the position can be shared with candidates. Although the recruiters can copy the link and send the email within this 10 mins window.

Candidate workflow

• If the position was previously showing up on the external careers page, then it will be excluded from the page on marking it private and only be accessible via private link.
• If the position was not previously shown on the external careers page, it will now be accessible to candidates via the private link.
• If the private position link is shared by the recipient with another individual, the position will still be visible to that individual. There's no access control to ensure that only the intended recipient can see the information in the link. Anyone who gets access to the link can view the position details.

Configuration

Eightfold will keep this feature on for all customers by default. However, customers can manage this feature through FMT using the Private Apply feature gate.

Frequently asked questions

If I share a private link with a candidate, can they continue to access the position using the careers page?

No, once marked private the position will only be accessible via the private link.

If I share a private link and then the position is publicly posted (no longer private), will the private link stop working?

Private links will continue to work as long as the position is not publicly posted. If a recruiter disables the candidate visiblity option, the private link stops working.

Are private postings the same as confidential postings?

Private postings are not the same as confidential postings. Confidential jobs are visible only to the creator of the confidential job, and the users assigned to that job.

Note:

• If a private position link is shared, anyone who accesses the link can view the position details. There's no access control to ensure only the intended recipient can see the information.
• Recruiters can also use workflow automation to send automated emails with the private link to groups of candidates.

How will the position stop showing (eventually close)?

The recruiter should uncheck the private checkbox and unpublish.

How to hide the candidate private posting link?

You can hide the candidate private posting link by setting the Calibration config > Private apply config > showcandidateportalurl to false within the Admin Console.