Overview

Managing multiple related recruiting events, such as a campus hiring drive across several colleges or an industry job fair with multiple sessions, means adding the same positions, teams, and landing pages repeatedly for each event. Event Groups solve this by letting you create and organize multiple child events under a single parent structure, with shared settings applied automatically. You configure once and deploy across every event in the group, with a single view of candidate registrations, pipeline progress, and team activity across all of them.

Before you begin

Confirm you have the necessary permissions to create events in Eightfold Event Recruiting.

Note: Changes made to the parent Event Group after child events are created do not affect the child events, and vice versa. Child events can be edited independently at any time.

Create an Event Group

1. From the Events homepage, click Create.
2. Select Event Group.
3. Enter your Event Group details:
   • Event Group Name: Name that identifies this series of events
   • Category: Select a category (if configured)
   • Type: Event group type
   • Description: Explain the purpose of this group
4. Enter location and time details.
5. Set the registration window (if configured):
   • Start Date: When candidates can start registering
   • End Date: When registration closes
6. Click Save.

Create child events within an Event Group

After creating an Event Group, add the individual events that belong to it.

1. Open your Event Group.
2. In the Overview tab, find the Create Events checklist item or go to Events tab.
3. Click Create Events. The Add event modal opens.
4. Configure your recurring events:
   • Copy details from Event Group: Select this to inherit group settings
   • Set the first date: Choose when the first event occurs
   • Configure recurrence: Choose daily, weekly, or monthly
   • Set end condition: Specify how many events to create or when to stop
5. Review the event names. Each child event gets a name and date suffix.
6. Click Create.

Note: You can add more child events anytime by returning to the Event Group and clicking Create Events again.

Invite candidates to an Event Group

Invite candidates to the Event Group, and they choose which specific events to attend.

1. Open your Event Group.
2. Go to the Candidates tab.
3. Add candidates using any method:
   • Import resumes
   • Add from your talent network
   • Enter details manually
4. Select candidates and click Invite.
5. Review the email template. It includes links to all child events.
6. Customize the email if needed, then send it.

View Event Groups

Switch between two views on the Events homepage:

• Event Groups view: Shows all Event Groups and how many child events each contains
• Standard Events view: Shows all individual events with an indicator if they belong to a group

Use the view selector on the Events homepage to switch between views.