Purpose

This article explains how to use the Events recruiting in Eightfold mobile app. The Events recruiting feature allows customers to create and manage TA-related events, such as job fairs, virtual hiring events, networking events, open houses, conferences, and more. The feature offers a complete digital experience and aims to simplify the event experience, both for creators of an event and event attendees.

Audience

This article is directed toward new users of the App, specifically recruiters, event leads, sourcers, and administrators (admins), as well as Eightfold employees.

Getting Started

Event Recruiting users must install the Eightfold Career Hub app and can access the functionality in the same app by switching to Talent Acquisition. The app can be downloaded from the Apple and Google Play store.

Steps to enable event recruiting on mobile app

1. Navigate to Admin Console > Talent Acquisition > Events. Toggle Events so that it is enabled.
2. Navigate to Admin Console > Talent Acquisition > Events Candidate Workflow:
   1. Select the Open Event tab.
   2. You will find the Steps section on the page. Under this section, find a step with short name all and add a new predefined column (name: pe_all_activities) under Columns section. Make sure to set the width to 0.
   3. Perform the same operation for the Invitation Only Event tab.
3. Navigate to Admin Console >Talent Management > Mobile App config
   1. In the General section, toggle on Enabled to enable the mobile app.
   2. Under configuration, in the Talent Acquisition bottom tabs :
      1. Add Events tab.
      2. You can also add the Notifications tab if required.
      3. You need to explicitly select icons and display names.

Note: You need to re-rewrite the display name and icon even though it is pre-populated. Verify that these two fields are added in the final difference shown before saving config changes.

1. Under configuration, in the Talent Management Bottoms tab, you can just add Notifications tab. If you don’t explicitly choose any tabs, default tabs will be chosen which do not contain Events tab.

   1. Download the Eightfold Career Hub App from Play Store or App Store. Once downloaded, open the app, where you are taken to the login screen.
   2. Login using SSO login or through your Email.
   3. To switch to Talent Acquisition, click on profile image on the top right to open the drawer menu and click Talent Acquisition.

View upcoming events

From the events button at the bottom, all of your event information will appear in a list. You’ll see upcoming events, past events, and canceled and happening events.

You can search events in the search bar at the top and sort the events by using appropriate filters.

Event Details

The Event details section lists the basic information about the event: event name, event type, event date and time, etc. Customers also have the option to edit event details from this section.

Select the pencil button to edit the Event Details.

There are three tabs with different types of Event details; Basic Info, Location and Date & Time.

Coordinate with Event team

The Event Team feature allows customers to create a working group for their events without reaching out to enterprise administrators to onboard the team members. It also allows for team communication through event notes.

Event team notes can help event team members share information about the event, such as a contact person for an event, details about an event venue, or changes to the event. All team members will be able to see each note, and the writer of each note can also edit that note. Whenever a note is added or edited, all team members will receive an email notification.

Adding candidates to the Event

Event recruiters can add walk-in candidates to events. Recruiters can easily search candidates in their Eightfold talent pool (they can also search candidates on Linkedin and add them to the talent pool using the Eightfold browser extension) and easily add these candidates to upcoming events.

Co-branding

Allows for complete customization using branding elements throughout the app.

You can customize the following elements:

1. Drawer color
2. Career Hub Logo Color
3. Filters color
4. Event Card Tag and boundary color
5. Pill colors
6. Tab Button Selected color
7. Primary Button color
8. Secondary Button Color
9. Download Button Color
10. Selected Tab Underline Color
11. Entity Card colors
12. Profile Avatar background colors

Technical specifications

This section describes how the app handles data, authentication, and other technical specifications.

Data handling

Does the app prevent data sharing with other mobile apps on the same device?

Yes. Data is not shared with other mobile apps on the same device.

Does the app prevent data backup to computer or cloud based backup services?

Yes.

Does the app prevent copy/paste and autocorrect on sensitive fields like passwords?

Yes.

Is the sensitive information deleted from mobile device memory after use or session timeout?

Yes. The local storage is cleared on logout/session timeout.

Is offline data stored on mobile devices without custom encryption?

No PII is stored on the device. We only store application data (such as favorite project IDs, notification settings etc.) in local storage for caching purposes.

Is the sensitive information stored in the iOS keychain without an additional layer of encryption?

No, sensitive information is stored in the iOS keychain. Users log in using SSO.

Does the app prevent functionality on rooted/jailbroken devices?

The app implements standard root/jailbreak detection and blocks functionality if we’ve detected a rooted/jailbroken device. Note that there are ways users may be able to circumvent these checks, but generally these are unavoidable.

Are cookies used?

Cookies are used for Google Authentication SSO login to better protect your data and privacy. Parts of the app use a web browser to display features that we have not built natively for the app. In order to view these features, the user is prompted to open the browser, which uses cookies.

Authentication

Is the application Microsoft Conditional Access approved?

Our Mobile App is currently approved on the iOS and Android app stores and is currently not Microsoft Conditional Access approved.

What authentication mechanism is required by the app for the end user. E.g.: MSAL (Microsoft Authentication Library)?

Eightfold fully supports SSO through SAML 2.0. Eightfold’s SSO integration ensures the customer's identity provider’s full set of authentication options are available. Eightfold requires secure, multi-factor authentication for internal users, and promotes the use of SAML 2.0 SSO for customers. The authentication process is encrypted.

Does the back end service leverage authenticated web services?

Yes, Eightfold supports most standard mechanisms for web service authorization, but recommends the use of a shared SSH Public Key (e.g. x.509, PGP, GPG).

Eightfold uses secure protocols to connect with your ATS’s API using Transport Layer Security 1.2 for HTTPS encryption, which is authenticated by AES-256 bit encryption.

Overall we observe best practices for securely handling data end-to-end, including access controls, encryption, and logging; these security controls and privacy policies have been verified by the auditor in the SOC 2 Type 2 report.

Can the app be integrated with a MDM or MAM vendor like Microsoft and Citrix?

Yes, the app can be integrated with a MDM or MAM vendor.

Release Cadence

Is the app browser based, hybrid or native?

The app is native, built using React Native. However, some parts of the app use a web browser for now, which will eventually be converted to native screens in subsequent releases. Users that have not downloaded the app can still use Eightfold on their mobile web browser since all web pages are also mobile optimized.

How many releases of the app can be expected a year and is day zero support provided for major mobile OS updates?

Releases are dependent on support tickets, feature requests, and other necessary updates that our team receives.

Yes, we support major mobile OS updates as needed.

Are early access/beta/TestFlight versions provided to test new releases before general availability?

Yes, we can provide beta/TestFlight access to test new releases.

Where are the back end components of the application hosted?

The backend components of the application are hosted on AWS private cloud.

Functionalities

What is a user able to do in the app?

A user is able to build their profile, set their goals & interests, view matched jobs, projects, mentors, courses, apply to jobs & projects, refer a friend, endorse a colleague on a skill -- everything we offer on Career Hub desktop application except some complex tasks such as calibrating a project.

The Career Hub mobile app can be configured just the same way as the desktop application.

In addition, the mobile app also has the capability to sign in users using FaceID/TouchID, and send push notifications to drive employee engagement.

Can users upload resumes in the app?

Yes, resumes can be uploaded from my profile section.