Overview

Events is a recruitment event management platform within Eightfold Talent Acquisition built to replace the fragmented, multi-tool approach that makes high-volume hiring events difficult to run well. Instead of tracking candidates across spreadsheets, reconciling calendar conflicts, and chasing assessment results through email, you work from a single source of truth where all stakeholders see real-time updates and candidates progress through standardized workflows.

Events supports the complete event lifecycle, from branded registration pages and candidate sourcing to interview scheduling, assessment collection, and hiring decisions, for events like job fairs, campus recruiting drives, virtual interview days, and open houses. All activity integrates directly with your existing position pipelines and candidate databases.

Key benefits

For recruiters

• Centralized management Manage event planning, staffing, recruiting, and hiring from one place.
• Automated progression Stages automatically advance candidates based on results, triggering emails and interviews without manual work.
• Integrated tools Group interviewers into panels and standardize assessments with mobile feedback collection.

For candidates

• Streamlined registration Register through branded pages, upload resumes, and receive QR codes.
• Track registration and status View all the event registration and check event application status.

For your organization

• Faster hiring Process hundreds of candidates in one day with bulk scheduling and standardized assessments.
• Better quality AI surfaces best-fit positions based on resumes and registration data.
• Compliance ready All interactions logged with timestamps for audit reporting.

Core concepts

Event Checklist

• Event checklist helps event manager to complete necessary steps to organize an event effectively.

Event types

• Event types are workflow groupings that define candidate progression stages. Three default types: Open Event, Invite Only Event and Campus Event. You can create custom types for specialized hiring scenarios.

Event formats

• Event formats specify participation methods: In-person (physical venue), Virtual (online with video conferencing), or Hybrid (combined in-person and virtual).

Event categories

• Event categories organize events by type or audience with custom branding elements like navigation colors, banners, and thumbnails.

Event Groups

• Event Groups are umbrella structures that organize multiple related events (weekly interview days, multi-day campus schedules) under a single parent with shared settings and allow candidates to select specific dates.

Registration forms

• Registration forms collect candidate information during signup and can be customized with specific fields like graduation date or preferred interview times.

Event landing pages

• Event landing pages are candidate-facing registration portals that display event details, target positions, employee profiles, and branding.

Event stages

• Event stages track candidate progression from registration through hiring with customizable workflows that trigger automated actions at each stage.

Assessment templates

• Assessment templates standardize candidate evaluation with customizable questions across screening, technical, and behavioral stages.

Event teams and roles

• Event teams assign role-based access: Event Creator (full access), Event Volunteer (view and notes), Decision Maker (review and decide), Interviewer (panels and feedback). When you add team members by email, users with existing accounts receive the eventteamexternal role automatically, while new users receive account creation instructions and event onboarding notifications.

Interview panels

• Interview panels group interviewers for candidate evaluation using fixed panels (same interviewers for all candidates) or randomized panels (dynamic assignment).

Event campaigns

• Event campaigns enable targeted communication for registration invites, reminders, follow-ups, and thank-you messages with engagement tracking.

How it works

Planning

Event foundation setup:

• Create an Event
• Select Event Type (Open, Invite Only, or Campus)
• Choose Event Format (in-person, virtual, or hybrid)
• Assign Event Category for consistent branding
• Create Event Group for recurring events with shared settings

Candidate-facing configuration:

• Configure event landing page with banners, employee profiles, company descriptions
• Select or create custom registration forms to collect candidate information
• Choose target positions to promote during the event

Interview schedule setup:

• Create interview schedules defining date, time, and duration for sessions
• Configure skills-to-test aligned with target positions
• Set up time slot availability for candidate self-selection or coordinator assignment

Staffing

Build event team:

• Add team members by email
• Assign roles: Event Creator (full access), Team Members (candidate management), Interviewers (assessment participation)
• System automatically provisions accounts and sends onboarding notifications

Define interview panels:

• Group interviewers into fixed panels (same team evaluates all candidates)
• Or use randomized panels (dynamic assignment)
• Assign Decision Makers at panel level to distribute responsibilities

Recruiting and hiring

Import candidates:

• Upload resumes (PDF, DOCX, ZIP)
• Import CSV files with activity logs
• Add from existing talent pool
• Use LinkedIn Chrome Extension
• Enable QR code self-registration for walk-in candidates

Schedule interviews:

• Create interview schedules with defined time slots
• Assign interview panels to specific sessions or rounds
• Map skills-to-test to individual interview rounds for position-aligned evaluation
• Candidates select available time slots or receive coordinator-assigned schedules
• Track interviewer availability and prevent scheduling conflicts

Evaluate and progress candidates:

• Team members submit assessment templates through mobile or desktop
• Select evaluation results: Reject, Accept, or Save to Position
• Candidates advance through event stages based on results
• Decision Makers receive consolidated feedback and submit final decisions

Automate workflows:

• Send confirmation emails after registration
• Schedule interviews after assessment
• Request decisions when interviews complete
• Route approved candidates to position pipelines

Post-event engagement

Maintain candidate communication:

• Send thank-you messages to rejected candidates using event campaigns
• Create follow-up campaigns for assessed candidates saved to positions
• Launch applicant campaigns for candidates who applied through career site
• Track engagement metrics and response rates

Analyze event performance:

• Export event data for reporting
• Review registration rates, attendance, assessment scores, application conversions
• Access metrics through configurable dashboards

When to use Events

Not designed for

• Ongoing position recruiting (use standard pipelines)
• External event ticketing
• Employee internal events

Best practices

Define stage rules before creating events Map candidate journey with documented automation triggers.

Use categories for consistent branding Establish naming conventions and configure default branding at category level.

Leverage fixed panels for high volume Same interviewers enable efficient debriefs and fair comparisons.

Automate routine communications Set up confirmations, reminders, thank-yous, decision requests.

Configure custom fields early Add fields for event-specific metrics before creating events.

Required permissions

Frequently asked questions

Q: What is an event in Eightfold?

A: An event is a structured recruitment activity like a job fair, campus recruiting drive, or interview day. Events consolidate candidate registration, team coordination, interview scheduling, and assessments into one workflow.

Q: Who can create an event?

A: Users with the permcreateevent permission can create events. Typically, this includes recruiters, event coordinators, and administrators. Check with your admin if you need event creation access.

Q: How do candidates find and register for events?

A: Each event has a unique landing page URL. Share this URL through campaigns, social media, email, or your career site. Candidates access the page, view event details, and complete the registration form without needing an Eightfold account.

Q: What is the difference between event types and event categories?

A: Event types (Open, Invite Only, Campus) define registration rules and workflow stages. Event categories organize events by audience or department and apply custom branding like colors and banners.

Q: Can I delete an event after creating it?

A: Yes. You can cancel or delete events from the event list. Note that deleting an event removes all associated candidate data, registrations, and assessments. Consider archiving instead if you need to preserve historical records.