Purpose

The purpose of this guide is to provide a comprehensive overview of the TA Diversity Dashboard. This document details each metric, explains how to interpret the data, and provides context for turning insights into an impactful, data-informed recruitment strategy.

Audience

TA Leaders, Recruiters, Hiring Managers

Introduction

The TA Diversity Dashboard provides a single, easy-to-understand view of key performance indicators (KPIs) that measure the effectiveness of your diverse talent acquisition function. This visibility into the value added by Eightfold helps you make smart, data-driven decisions to improve your overall hiring strategy.

Provisioning and Permissions

The dashboard can be accessed via Admin Console through the following path:
Admin console → Analytics → Provision Dashboards → Actions (Against the TA Diversity Dashboard) → Update

To manage dashboard access, a specific permission called ‘perm_manage_ta_diversity_dashboard’ has been set up. Only users who have this permission linked to their role will be able to see the dashboard on the insights home page. If a user needs access, they can reach out to the admin to request the required permission to be assigned against their role.

Filter controls

Dashboard filter controls can be used to refine or subset the data shown in the dashboard. For example, to select a certain date range or select a particular feature.

Filter controls are located at the top of the dashboard or inside the dashboard. Filter controls have to be read with context based on the type of tab.

• Business Unit: The ATS field which is mapped to the business_unit field will show up here. If there is no field mapped, the value displayed would be ‘Business Unit Not Assigned’.
  
• Job Function: This is inferred based on the Job Function mapped to the Position. If the Job Function is not inferred, the value displayed would be 'Job Function Not Assigned'.
  
• Position Country: The location of the position could be different from the location of the career site visitor.
  
• Position Title: The title of position associated with the position ID
  
• Recruiter: The name of the Recruiter of the position. If there is no recruiter mapped to a position, the value displayed will be ‘Recruiter Not Assigned’.
  
• Hiring Manager: The name of the Hiring Manager of the position. If there is no hiring manager mapped to a position, the value displayed will be ‘Hiring Manager Not Assigned’.
  
• Manager of Recruiter: The name of the Manager of the Recruiter of the position. If there is no manager assigned for the recruiter mapped to a position, the value displayed will be Manager Not Assigned’.
  
• Diversity Type: This filters helps in controlling whether to look at the combined diverse metrics (gender + ethnicity) or separately viewing the data for gender/ethnicity
  
• Diversity Inference: This filter controls whether the dashboard visuals to use inferred + declared data or just the declared data based on the selection
  
• Estimated Cost Per Hire: This is an input field where the Customer can change the estimated value per hire if outsourced. The default value is set to $4000.
  
  • This input is used for calculating the Diverse hiring cost savings due to Diverse Referral and Diverse Talent Network Hires
    
• Date granularity: This can control the granularity of the data by Month, Quarter, Year in all the time series charts.
  

• Date Range Controls across Tabs (From, To):

  • Standalone Metrics: For metrics specific to a particular stage, this control adjusts the date range for that stage. For example:
    
  • Hires: Counts hires made between the selected "From" and "To" dates based on their hiring date.
    
  • Applications: Counts applications made between the selected "From" and "To" dates based on their application date
    
  • Multi-stage Metrics: For metrics or visuals encompassing several stages or processes, the control sets the date range based on application dates. For instance:
  • Recruitment Funnel: Demonstrates the funnel progression based on application dates falling between the selected "From" and "To" dates.

Note: Relevant timestamps (such as application or hiring dates) utilized in metric calculations are highlighted within the visuals.

• View Diversity data for: This filter is used to toggle between applications and hires related metrics for the visuals controlled by this drop down filter
  
• Breakdown Variable: This is applicable only for the visual where position attribute value is dynamically controlled by the option selected from the ‘Breakdown Variable’ drop down
  
• Top N Source group: This filter helps to select dynamically the top N source groups to be displayed in the visuals
  
• Source Channel: Channel from which the application came in, including Career site & job boards, (recruiter) sourcing, Referral and Internal mobility.

Dashboard Features

There are 5 key sections on the dashboard

The following sections describe the dashboard features in detail.

Executive Summary

• # & % Diverse applications
  Total number of diverse applications and percent of diverse applications out of the total applications received during the selected timeframe
  
• # & % Diverse hires
  Total number of diverse hires and percent of diverse hires out of the total hires during the selected timeframe
  
• Match score of diverse hires
  Average of the match score of the diverse hired candidates during the selected timeframe
  
• Diverse hiring cost saving: It is the cost saved due to diverse referred and diverse talent network hires. It will vary based on the input given for Estimated Cost Per Hire in the Controls section on the top.
  
  • Diverse Referred Hires refers to the Unique diverse candidates who were referred by an employee and were advanced to the 'Hired' stage.
    
  • Diverse Talent Network Hires refers to Unique diverse candidates who are repeat applicants with the oldest application being at least 28 days apart from the current one. Diverse referral hires are excluded from this set (in this dashboard only).
    
• Gender diversity of Application/Hire
  Distribution of total applications/hires received during the selected timeframe by the gender (inferred + self declared or self declared based on the filter selection) of the candidate
  
• Trend in gender diversity of Application/Hire
  Trend in distribution of total applications/hires received during the selected timeframe by the gender (inferred + self declared or self declared based on the filter selection) of the candidate
  
• Ethnicity diversity of Application/Hire
  Distribution of total applications/hires received during the selected timeframe by the ethnicity (inferred + self declared or self declared based on the filter selection) of the candidate
  
• Trend in ethnicity diversity of Application/Hire
  Trend in distribution of total applications/hires received during the selected timeframe by the ethnicity (inferred + self declared or self declared based on the filter selection) of the candidate.

Pipeline Performance Analysis

• Applications across interview stages
  This section visualizes the recruitment funnel, detailing the progression of candidates through various stages of the hiring process within the selected time period. It highlights the volume and conversion rates at each stage
  
• Diverse applications across interview stages
  This section visualizes the recruitment funnel for the diverse applications, detailing the progression of diverse candidates through various stages of the hiring process within the selected time period. It highlights the volume and conversion rates at each stage
  
• How does the match score and conversion rate differ for diverse hires?
  This section provides detailed insights on how the match score and conversion rate across the stages differ for the diverse applications for the selected timeframe
  
• What is the distribution of diverse applications across selected position attributes?
  This section provides detailed insights on the distribution of diverse applications in the selected timeframe across the various positions attributes which can be selected from the ‘Breakdown Variable’ drop down.

Diversity by Source

• Gender diversity by top N source groups :
  A bar chart showing the top N source groups which have the highest percentage of total gender diverse applications and gender diverse hires received during the selected timeframe (inferred + self declared or self declared based on the filter selection)
  
• Ethnicity diversity by top N source groups :
  A bar chart showing the top N source groups which have the highest percentage of total ethnicity diverse applications and ethnicity diverse hires received during the selected timeframe (inferred + self declared or self declared based on the filter selection)
  
• Details by source channel & source group :
  A table showing the distribution of total diverse applications and diverse hires received during the selected timeframe by the source channel and group

Stage Mapping

This section helps to check which stages are included in each step of the hiring funnel.

Glossary

The dashboard has a glossary section with detailed definition of each metric.