Overview of the Data Flow into the Dashboards
Overview:
Details:
Analytics tables: Most commonly used ATS and HRIS entities are mapped to the Eightfold Analytics tables during the integration and categorized into different analytics tables based on the ATS object (Example: applications, employee, positions).
Datasets: A combination of the different analytics tables in order to create insights. Only selected fields from the analytics tables are used to create the datasets.
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Difference in |
OOTB Datasets |
Custom Datasets |
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Definition |
Out of the Box datasets which are created when you provision a dashboard from the admin console.
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There might be instances where you either want to create a NEW dataset or add custom fields to the existing dataset or join two existing datasets for a unique use case. The datasets created within the authoring console to satisfy unique use cases are considered to be custom datasets. |
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Refresh Frequency |
Once in 24 hours (from 12AM UTC) |
Depends on the type of dataset created:
Note: If you are using 2 OOTB datasets to create this custom dataset, refresh frequency will be the same as OOTB dataset. |
How to add custom fields to the datasets?
All details are available on Creating and adding custom fields to standard dashboards page.
How to know a certain field is available in Eightfold?
Search for the field you are looking for in the Quicksight Dataset Dictionary. If its not available, then you can send an email to Eightfold support team with the question and also the alternate field from the ATS you would like to add to the datasets (if applicable).
Can I create new tables from scratch using new tables within the Dashboard Authoring Console?
Yes, you can create. More details to create your own views is available on Creating your own views in dashboard authoring console page.
If a certain field is not mapped correctly from the ATS, what are the next steps to map it correctly?
Please send an email explaining the mapping to Customer Success Manager or contact the Solution Expert of Eightfold mapped to your account.
Can I schedule a report with exactly the fields I need?
Sure, you can use the Data Hub for the same.
Do I need to know SQL to create my own views?
That would be the ideal scenario since SQL knowledge can help you optimize the queries and the size of the data extracted. Here is some resource to upskill on SQL: https://mode.com/sql-tutorial/.